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Event Manager

The One Club for Creativity k

New York, NY

Jul 10
Job Description

The One Club for Creativity is seeking an Event Manager and Producer to oversee the logistics of all of its events. The person in this role will work closely with various departments and internal teams to decide on the best direction for each event and work within the parameters and budget constraints to select appropriate venues, production, vendors, staffing, food and beverage, etc.

Candidate must be organized, self-motivated, able to think creatively and quickly and great at multitasking.

Duties Include
· Scouting venues, booking and negotiating contracts and fees
· Hiring and managing any necessary vendors to make each event successful
· Managing day-of event staff, including assigning individual responsibilities
· Securing any required permits for events
· Serving as primary liaison for all hotels and venues
· Organizing accommodations and transportation for award show judges and VIP guests
· Creating floor plans and seating assignments for gala dinners
· Developing and maintaining vendor relationships
· Managing production schedules and logistics
· Negotiating One Club gallery space rental to potential clients
· Managing event expenses and maintaining detailed expense reports for accounting department

Candidate Should
· Have prior event experience with small and large scale events
· Be able to think creatively about a variety of challenges and apply their organizational and managerial skills accordingly
· Have extensive knowledge of onsite event needs
· Be well versed in A/V and tech needs for events
· Have a positive attitude at all times
· Thrive under stressful situations and tight timelines
· Have extensive knowledge of food and beverage
· Be customer-service oriented

Minimum Requirements
· A minimum of 5 years of relevant event production and management experience
· Proven track record of executing successful productions
· Experience managing staff and vendors
· Knowledge of Google suite
· CMP certification preferred
· Bachelor’s degree

The One Club for Creativity

The One Club for Creativity is a non-profit organization dedicated to supporting and celebrating the success of the global creative community. It is most known for its award shows, The One Show and ADC Annual Awards, which are two of the most prestigious awards in the advertising and design industries. During the second week of May, The One Club holds its annual Creative Week festival, which includes the awards shows, an education festival for college students and the Creative Summit, a one-day conference of speakers and panels. Throughout the year, the organization produces events in the areas of awards, professional development, education and inclusion and diversity.