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Integrated Producer (Senior Project Manager)

Gallagher & Associates k

| Onsite or Remote Possible

Jul 20
Job Description

The Senior Project Manager is the primary point of contact between G&A and the client. They are responsible for the coordination of internal and external project teams, creation and oversight of the project plan: budget, scope and schedule, and confirmation of contractual deliverables per the signed contract. The ideal candidate will be a strong leader that can easily adapt to a shifting environment while maintaining G&A standards and procedures.

As a member of this diverse group, you will work collaboratively with internal physical and digital design teams, film teams, consultants, and clients from renowned museums, corporations, universities, and governmental organizations. As part of this team, your responsibilities include:

Manage production across multiple platforms, including physical design, film production, web, mobile, and interactive installation development

Manage day-to-day operational aspects of the project while maintaining adherence to contracted scope and G&A project management procedures

Identify staffing resources needed on a project-by-project basis

Work with other project leads to assign and track individual responsibilities
Develop project plans and cost estimates to ensure the design falls within the client’s project budget

Facilitate full team communications by:
Running internal and external meetings effectively,
Resolving and/or escalating issues in a timely fashion
Documenting and tracking decisions, approvals, and action items from meetings and calls
Managing G&A subcontractors to ensure seamless integration of all design aspects. Consultants may include architects, historians, writers, fabricators, media producers, general contractors, AV systems designers, lighting designers, etc.

Minimize G&A exposure and risk on a project

Identify opportunities for process improvement and makes constructive suggestions for change

Maintain internal project financial documentation, including:
Tracking and reporting project costs
Analyzing project profitability and revenue with Executive Producer and Operations
Coordinating billing, accrual schedules, and invoice payments with G&A controller
Following up with clients, when necessary, regarding unpaid invoices

Assist with business development activities for new pursuits

Identify additional service opportunities as they relate to a specific project

Effectively convey G&A message in both written and verbal business opportunity discussions

Manage client expectations for a healthy relationship, including educating them on G&A process, maintaining regular communication, and establishing a review and approval process

Maintain an understanding of digital design, production and software development

Maintain familiarity with museum industry standards: AAM guidelines, ADA compliance, operational strategies

Manage 3-­5 projects of varying scale from concept through conception, design, prototyping, software development, and installation

Manage, build and maintain strong relationships with clients, internal teams and vendors
Work with the team and Studio Director to scope, define, estimate, and manage budgets, project plans, specifications, and timelines

Contribute ideas to projects and participate in team meetings

Manage and participate in testing, quality assurance, content collection, and organization

Resolve any issues related to projects or raise issues to Studio Director for guidance ensuring projects stay within timeframes and budget

Travel to meetings and site visits as required by projects and in accordance with COVID safety and health protocols

Basic Qualifications
Minimum of 7 years experience in project management and integrated production
Knowledge of and interest in interactive design and development
Ability to work well in a fast-paced environment on multiple, diverse tasks simultaneously
An understanding of both technical and creative processes
Strong organizational and time management skills and the ability to meet deadlines
Confidence to drive a team in order to get the best results for a project
Innovative and pragmatic problem-­-solver and decision-maker
Desire to learn new technologies, tackle new challenges and grow professionally
Interested in creating experiences that tell stories, teach and impact lives
Ability to identify problems and develop potential solutions
Must have excellent communication and customer service skills, and an ability to maintain professionalism and a positive attitude in all situations
Fabrication experience a plus
Agile Methodology, PMI training a plus

Benefits Include:

Competitive Salary, Vacation, Sick, and Personal Holiday, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan & Dental Plan, Summer Fridays and more…


It is an exciting time to join G&A and we have the core values to prove it — Excellence, Impact, Integrity & Balance shape our future and are designed and defined to help our team understand the link between strategy and relationship building. These values explain how the day-to-day translates into supporting aligned efforts and goals across the board. Join us as we continue to develop our future together to fit our style and your success!

Gallagher & Associates

Gallagher & Associates (G&A) is an internationally recognized interdisciplinary design studio with offices in Washington, D.C., New York City, Portland, and Singapore. For over 20 years, we bring transformative experiences to life. We are looking for a highly motivated, skilled detailer to join our team of diverse and dedicated creative professionals. We are seeking exceptional talent that is eager to grow and contribute to an evolving field that encompasses museums, theme-based attractions, and interactive installations.

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