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Space Planning Manager, Facilities Planning and Design

Hospital for Special Surgery

New York, NY

Feb 12
Job Description

As the demand for services at HSS continues to grow despite the space constraints presented across its multiple facilities, the organization must adapt to these needs through the acquisition of new sites, the formation of partnerships with other healthcare providers, renovations of existing spaces, and the execution of the Main Campus Transformation project.
HSS is seeking a dynamic individual who can engage with multiple levels of leadership in assessing the space needs of the institution and planning future moves and migrations. In this role, the Space Planning Manager will enable HSS to manage its inventory of current spaces and strategically plan for future spaces by proactively developing new approaches to conceptualize and report out on short-term and long-term occupancy and space utilization factors, and how they will align with HSS’s growth strategy. The insight that the Space Planning Manager will be tasked to provide will be critical in refining HSS standards for the development of new musculoskeletal facilities and other future projects.
Reporting to the Senior Director for Facilities Planning and Design, the Space Planning Manager will be responsible for the following areas:

Space Management
• Evolve and maintain a master space inventory and space allocation assignments for all clinical, research, and administrative space, HSS’s most valuable and limited capital asset
• Maintain space plans, seating and stacking charts, documentation and records, as well as identify and develop new and improved sources of information and methods for validating cost center allocations and occupancy
• Facilitate and oversee building audits to ensure employee locations, furniture layouts, and room configurations are correctly noted on floor plans
• Assist in selection and customization of Space Information Management tools and technology
• Collaborate with HSS staff and construction management partners to integrate new/revised architectural drawings into the space inventory
• Develop customized reports and visual aids for internal leadership and external consultants and agencies

Project Development
• Work closely with client users across the organization to translate new and expanded program needs into clear and consistent functional programs used by Construction Project Managers to develop project cost and schedule estimates
• Perform on-site surveys to document and develop base-line information for planning studies
• Conduct interviews with clinical and administrative staff for the purpose of preparing both global and room-by-room functional space programs
• Investigate and coordinate potential program locations with site-specific space managers
• Perform analysis on the best-use for the available spaces both on and off-campus
Master Planning and Knowledge Codification
• Utilize occupancy information to create plans to accommodate HSS’s future growth
• Partner with the Operational Excellence team to evaluate and codify space and design needs to facilitate HSS operational models
• Translate HSS best space allocation practices to the development and design of HSS facilities
• Establish strong relationships with Finance, Strategic Planning, and Real Estate teams in order to better inform space master planning reporting

Minimum Qualifications
• Bachelor’s degree in architecture required
• Master’s degree (e.g. MA, MS, MBA, MHA) or equivalent preferred
Desired Skills and Experience
• 5+ years of experience in healthcare planning
• Proficiency in AutoCAD required
• Adept at building partnerships and working collaboratively with others to meet shared objectives and goals
• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding
• Able to work effectively when the way forward is not obvious, and resilient in recovering from setbacks and skilled at finding detours around obstacles
• Able to take complex ideas to paper