Vans Global Creative Executive Administrative Assistant

Vans World Headquarters k

Costa Mesa, CA

Jun 25
Job Description

Vans: Be a Part of the Original

“It was never about waving the brand like a flag, it was always about the people” – Paul Van Doren

Vans is the original action sports footwear company, rooted in authenticity and creativity. Founded in 1966, Vans has thrived on a legacy of impacting our greater community through four pillars: action sports, music, art and street culture. We are constantly inspired by the expressive creators within our company and community as they bring new and innovative perspectives to help shape and transform the future of our business.

At Vans, our culture sets us apart and influences everything we do. We are driven by five values:

1.We are determined.
2.We are connected to our consumers and to each other.
3.We are inclusive.
4.We are expressive and fun.
5.And most of all, we are a family.

Vans is a subsidiary of VF, one of the world’s largest apparel and footwear companies with socially and environmentally responsible operations spanning numerous geographies, product categories and distribution channels. As we continue to expand, VF and Vans take great measures in developing and growing our people.

Vans is founded on a culture of learning. We take pride in our ability to facilitate learning opportunities by providing the resources and tools necessary to support each individual’s pursuit of growth to achieve future goals driven by our brand purpose.

Our purpose to enable creative expression and inspire youth culture is fostered through our inclusivity. We welcome anyone and everyone into our global family and proudly celebrate an environment where individuality is embraced, equal opportunities thrive, and everyone is empowered to reach their greatest potential.

By joining the Vans family, you will be immersed in an environment of incredibly supportive and collaborative people. We work very hard across a multitude of large initiatives to bring the Van Doren spirit to life. We live for what we do.

Global Creative Executive Administrative Assistant: Become the Newest Member of the Vans Family

Vans is a leading action sports footwear company that has an extensive history of manufacturing excellence. Not only are we supportive of our employees and their own ambitions, we are open to assisting them by giving them a platform to express their artistic integrity. We are a company that is always seeking progress while staying true to our ideals of authenticity and innovation. As a key member of our Department, you will support our Vice President, to create an exciting and authentic experience for our global customers. Your role requires you to be responsible for administrative support, travel, and coordinator which will empower your Executive to have a seamless calendar and work day. Your position will give you many opportunities to establish professional relationships with various key members to the Vans leadership teams. The people you meet here will encourage you to seek success and will become your very own tight-knit community. Join us in our efforts to continue inspiring, and be inspired by, youth culture and creative expression.

How You Will Make a Difference:

1.You will be in charge of completing clerical duties to support a group of senior management staff, specifically the VP. Since you are responsible for organizing typical tasks for an Executive, it is crucial that you can multitask and be flexible. Some of these duties may include file management, Internet research, handling phone calls, assisting employees, travel arrangements, etc.
2.Manage all scheduling, calendar management and coordination for the Vice President of Global Creative. Based on this role, you will serve as the ‘face of the department’ via phone and in person, which is why you must also be an excellent communicator and be a positive and collaborative person to work with.
3.Assist with research and projects–including seeding, updating presentations and helping coordinate complex events.
4.Assist with meeting coordination for small office meetings to larger off-site meetings in order to improve efficiency in the ways we handle our business.
5.Manage expenses for supplies, food and travel for the team via corporate credit cards in order to keep our staff cheerful and enthusiastic while they are working! You will help manage overall budget for such expenses to ensure that spending was allocated fairly.

Skills for Success:

Years of Related Professional Experience: 3+ years
Educational/ Position Requirements:

•College-level education preferred for broad understanding of different principles and concepts as it relates to reporting and communication purposes
•Must possess strong working knowledge of MS Word, Excel, Power point as well as good internet and e-mail skills
•Must be a highly positive, collaborative person who works well across complex teams, which means that you will be able to impact various different areas of our company
•Must be an excellent communicator so that you can work with all levels of management
•Should be innately curious, which leads to self-improvement in both our company and the individual
•Ability to handle multiple projects/tasks is a must because our company is constantly on the move, so it is always demanding precision and excellence.
•Must be detail oriented and display discretion with sensitive information because it is essential to maintain integrity in a professional environment.
•Active Notary preferred
•Must understand travel arrangement protocols

Special Physical and/or Mental Requirements:

•Willing and able to work additional or flexible hours when needed
•Bend, lift, open and move product and related office items varying in weight from 1 to 25 lbs, depending on need

Application Details

Please apply by clicking the link below!:


Vans World Headquarters

Vans® is the original action sports footwear company, rooted in authenticity and creativity. Founded in 1966, Vans has thrived on a legacy of impacting our greater community through four pillars: action sports, music, art and street culture.